Publication Search

The birth certificate archive management system at the Central Aceh Population and Civil Registration Office still uses manual methods, which causes data search and storage to be less efficient. Therefore, this study aims to design and develop a web-based birth certificate data archive information system with the Waterfall method so that the management of data is more effective, secure, and organized. The development method used is Waterfall, which consists of the stages of analysis, design, implementation, testing, and maintenance. This system was built using the PHP programming language with the Laravel framework, and using MySQL as a database. The results of implementation shows that this system is able to manage archives digitally, facilitate data search, and reduce the risk of loss or damage to physical documents. System testing is carried out using the Black Box Testing method, which shows that all main features of the system function in accordance with the designed specifications. Evaluations from users of the system also show that the system is easy to use and increases efficiency in managing birth certificate archives. With this system, it is expected that the population administration process at the Population and Civil Registration Office of Central Aceh can run faster and more accurately, and provide better services to the community.  

This study aims to determine how the process of media transfer of vital archives as an effort to preserve archives at the Surabaya Industrial Training Center. The study used a qualitative approach and involved BDI Surabaya archivists as research subjects. Data were obtained through interviews, observations, and documentation. The results of the study showed that the media transfer process had three main stages, such as pre-media transfer, implementation of media transfer, and post-media transfer. Vital archives that were transferred included important documents such as decrees of the head of the training center, land and building certificates, and cooperation agreements or MoUs. This study recommends improving facilities and infrastructure, developing the capacity of archivists, and improving the storage system so that digital archive management is more optimal in the future.

This study aims to determine how inactive membership archives are managed at the BPJS Ketenagakerjaan Jakarta Rawamangun Branch. The background of this study is based on the importance of good management of inactive membership archives to support smooth administrative services, considering that inactive membership archives still have utility value, especially as evidence of claims and membership audits. The research method used is a descriptive method with a qualitative approach, through observation techniques, interviews, and documentation studies. The results of the study indicate that the management of inactive membership archives includes the stages of creation, use, maintenance, and reduction of archives which are carried out according to procedures from the head office. Archives are arranged based on the Company Registration Number (CRN) so that it is easy to find archives when needed. However, archive management is still faced with several obstacles, such as limited storage space, the process is still carried out manually, and the lack of workers with special competencies in the fields of archiving BPJS Ketenagakerjaan Jakarta Rawamangun Branch has also attempted to overcome these obstacles by digitizing membership archives, although its implementation has not been fully integrated into an adequate electronic archive management system. The conclusion of this study is that the management of inactive membership archives at BPJS Ketenagakerjaan Jakarta Rawamangun Branch has been running quite well, but still needs to be improved, especially in strengthening technology, adding competent workers, and improving supporting facilities and infrastructure. This is important so that the archive management process can run more effectively and efficiently, and support the achievement of excellent service to participants.

PT. Taspen is engaged in the field of Pension Insurance and Old Age Benefits with financial management and reliable services as well as quality insurance products. The purpose of this service is to assist the pension archive management process at Malang Branch. This service is descriptive using observation, interviews, documentation and literature studies. The analysis uses literature studies and direct observations in the field. Administrative activities in the service division are managing, receiving, producing and storing files into archives. Pension archive management plays an important role so that it must be in accordance with established procedures. Pension archives consist of submissions of pension participant rights claims that are stored so as to determine the smoothness of the service process for pension participants. The more files that are collected and stored, the more important archive management is in its role as a source of information that is orderly and neat, making the tasks of the service section for pension participants able to run smoothly and on time. The result of the service is a pension archive management system including receiving archives in the form of file sorting, sorting archive numbers, sterilizing archives, weeding files, scanning, Compressing and ELO (Electronic Leitz Ordner), and storing archives. The storage of archives is carried out by arranging the file boxes on the archive rack according to the archive number listed on the map. The activities of borrowing and rediscovering archives are carried out according to the archive number needed in the participant service process. And another activity is the destruction of pension archives carried out by the general section if they are no longer needed.

The Archives and Library Office of West Sumatra Province is a government institution that serves as a center for archive management and public literacy services. This building is visited by various groups, including agency staff, students, university students, and the general public. However, based on preliminary observations, several issues were identified regarding the existing signage system in the building, which was found to be inadequate, lacking in informativeness, and in many cases, unfit for use—making it difficult for visitors to navigate the space. This study aims to design a more effective and communicative signage system using a visual communication design approach. Data collection methods included direct observation and SWOT analysis to identify the strengths, weaknesses, opportunities, and threats of the current signage conditions. The design process employed the Design Thinking method, consisting of five stages: empathize, define, ideate, prototype, and test. The outcome of this process includes five primary media: pictograms, floor plan boards, ground floor information boards, directional signs, and room information signs. Additionally, five supporting media were designed: staff ID cards, lanyards, library membership cards, folder maps, and bookmarks. The developed designs were evaluated through validation and feasibility testing involving two design experts and three visitors as respondents. Based on the assessment results, the design was rated as excellent, with an average score of 4.95 from the experts, and all general respondents gave positive feedback regarding the visual aspects, legibility, and informational function of the designed signage system.

This study aims to describe the Accessibility of Management Information System Services at the Library and Archives Service of Gorontalo Regency. The research method uses a qualitative approach. The results of the study indicate that the Accessibility of Management Information System Services at the Library and Archives Service of Gorontalo Regency has not been running well, where of the three indicators measured there are two indicators that are not fully optimal, namely data access time and data accuracy, this can be seen from the many complaints from service users about the slow responsiveness of data or information needed by service users and frequent errors or inconsistencies between the data or information needed by service users and what is presented by the Management Information System. While one other indicator, namely access flexibility, is considered optimal, this can be seen from the time and method of the information access process which can really adjust to the conditions of service users, namely it can be accessed anytime and anywhere and in any way such as accessed via laptop, computer or smartphone.

Letter management is one of the important aspects in supporting the efficiency of academic administration in schools. This study aims to explore and understand how letter management at SMA Al-Hidayah Medan can be optimized to improve the efficiency of academic administration. The study used a descriptive qualitative approach with data collection through direct observation and interviews with parties involved in the correspondence administration process. The research findings show that SMA Al-Hidayah Medan implements a combined letter management system, namely combining manual and digital management. Incoming and outgoing letters are recorded manually in the agenda book and expedition book, and archived digitally in the school computer system. However, the system used is still limited and has not been fully integrated. The obstacles found include limited human resources who have not fully mastered administration and information technology, weak document supervision, and archiving of physical letters that have not been systematically arranged. In addition, digital archiving which is still conventional without automatic categorization makes the archive search process less efficient. As an optimization effort, the school has implemented a semi-digital system, provided training for administrative staff, compiled letter classification codes, compiled SOPs for letter management, and utilized cloud storage and digitization of old archives. These steps demonstrate institutional awareness to build a more efficient and modern administration system. In conclusion, effective letter management plays a very important role in supporting academic administration, but requires continuous coaching, better digital integration, and strong managerial commitment.

Correspondence administration activities play an important role in supporting the smooth operation of the school. At UPT SMP Negeri 27 Medan, manual management of correspondence previously caused various obstacles such as delays in letter distribution and difficulties in tracking archives. Therefore, a more effective and efficient correspondence management system is needed. This study aims to describe the implementation of a correspondence management system in improving administrative performance at UPT SMP Negeri 27 Medan. This study uses a qualitative descriptive approach with observation, interview, and documentation techniques. The results of the study indicate that the process of receiving and recording incoming letters has been running according to procedures and facilitates information management. The disposition of letters is carried out systematically and on target by the school leadership. The preparation and recording of outgoing letters is carried out by paying attention to good administrative rules. In addition, archiving, maintenance, and destruction of archives have begun to be carried out digitally, thereby increasing the efficiency and speed of administrative services.

A good archive storage system can be an indicator that a company has done good archive management. If the archive storage system in a company is not well organized, employees will find it difficult to find the documents needed in a short time. The purpose of this research is to find out the storage system used and the steps in storing and finding dynamic archives in one of the companies engaged in insurance. This research uses qualitative methods with data collection techniques through observation, interviews, and documentation, and uses non-probability sampling techniques. The results showed that active dynamic archive storage uses a sequential number storage system. However, some parts use two storage systems depending on the  document type. Storing dynamic archives consists of three steps: checking, sorting, and storing. For the step of finding back dynamic archives, there are two ways: manually and digitally. However, no system manages dynamic archives to speed up the retrieval of dynamic archives. For archives that have become inactive archives, they will be submitted to the General Section for further storage at the vendor.

Archives management plays a crucial role in ensuring the accountability of an organization, as proper management of archives can enhance transparency and operational effectiveness. Based on observations made at the Maluku Province Regional Library and Archives Office, several issues were identified within the current archiving system. One of the key problems is the lack of knowledge about proper archives management, which causes significant barriers during the archiving process. The office employs two archivists with high school and diploma (D3) education backgrounds. Although they have attended archives management training, the current system remains ineffective, which in turn affects work efficiency, particularly in the process of searching for archives. In many instances, the required archives are either difficult to locate or entirely missing. This study aims to assess the impact of archives management on work efficiency at the Maluku Province Regional Library and Archives Office. The research employs quantitative analysis with a sample size of 42 employees. Data were collected through a survey method, using a questionnaire to capture relevant information from the participants. Simple linear regression analysis conducted using SPSS 24 revealed that archives management accounts for 35% of the variance in work efficiency, while the remaining 65% is influenced by other factors. The findings suggest that effective archives management has a positive and significant impact on employee work efficiency. Based on the results, several practical implications are suggested: (1) the current archiving system should be maintained and improved for better performance, (2) training and development programs should be implemented to enhance the skills of archivists, (3) archivists should be equipped with specialized skills in archives management to improve overall efficiency, and (4) ongoing coaching and mentorship for archivists should be provided to ensure continuous improvement.

Along with the development of technology and the increasing need for speed and ease of access to information, electronic archives have developed into Dynamic Archiving Information Systems (SIKD). Not only functioning as a storage medium, SIKD is also used as an archive management tool that allows organizations to organize, access, and monitor documents more efficiently and in real-time, to support the creation of a more modern work process. This study was conducted at the Head Office of Perum BULOG with the aim of analyzing the effectiveness of SIKD in archive management, identifying obstacles to its implementation, and formulating efforts to increase personnel awareness of the use of SIKD. This study uses a qualitative method using a research method that focuses on direct observation of phenomena or events that occur in real life, and uses a data analysis model with the help of NVivo 12 Plus software. The units of analysis in this study are sub-division heads, managers, and employees who are active users of the Dynamic Archiving Information System (SIKD). Data were obtained directly from the original source using interview, observation, and documentation techniques, and supplemented with literature studies as additional sources of information. Based on the research results, it shows that the implementation of SIKD increases work efficiency, accelerates the flow of correspondence, and digitizes archives. However, the implementation of this system still faces challenges such as low employee awareness in using this system, technical constraints, and operational constraints.

This study discusses the management of electronic archives across various institutions, focusing on effectiveness, efficiency, and its impact on employee performance. The study examines different strategies for optimizing digital archiving systems, including the implementation of correspondence management applications and relevant policies adopted by both the government and the private sector. Using a quantitative approach, this research is analyzed through statistical methods. The findings indicate that the implementation of digital archiving systems can improve work efficiency, reduce the risk of document loss, and accelerate access to information. However, challenges such as limited technological infrastructure, lack of employee training, and data security issues remain major obstacles to the successful implementation of these systems. Therefore, more comprehensive policies and ongoing training are needed to ensure the sustainability of effective and secure electronic archive management.

The archiving of case documents that have obtained permanent legal force (inkracht) at the State Administrative Court (PTUN) of Banjarmasin is a crucial aspect of judicial administration, serving to maintain the accuracy of legal documentation while supporting transparency and accountability within the judicial system. This process includes the recording, storage, and disposal of documents in accordance with applicable regulations, as stipulated by the Supreme Court and national archival regulations. From the perspective of Public Administration Theory, archival management must be conducted systematically and based on regulations to enhance the efficiency and effectiveness of judicial services. Meanwhile, according to the Theory of Judicial Transparency and Accountability, information openness in archival management plays a significant role in building public trust in the judiciary. Although PTUN Banjarmasin has implemented an archiving system that complies with established standards, challenges in the digitalization of archives remain an obstacle, particularly in terms of technology optimization and human resource readiness. Therefore, strengthening digital-based archival systems and enhancing judicial administrative capacity are strategic measures to improve document management efficiency, reduce the risk of loss or damage to physical archives, and reinforce judicial transparency and accountability.

This study aims to analyze strategies for improving the performance of village officials in public services in Kertasari Village, Labuhan Haji District, using Robert M. Grant's strategic theory, which encompasses decision-making, coordination and communication, and target setting. This study employed a descriptive qualitative approach, with data collection techniques including interviews, observation, and documentation. Data were analyzed through data reduction, data presentation, and conclusion drawing. The results indicate that the performance improvement strategy is implemented through regulation-based decision-making, deliberation, and leadership direction; coordination involving village officials and community institutions; and target setting for accelerating administrative services, digitizing archives, and increasing public satisfaction. This strategy is supported by regulations, official commitment, community participation, and basic technology, but is still hampered by human resource competency, infrastructure, communication, and budget constraints. This study concludes that the strategy for improving village official performance aligns with Grant's theory, but requires strengthening in the areas of competency, facilities, communication, and budget management.  

This research was conducted at the Directorate General of Industrial Relations and Labor Security of the Ministry of Manpower of the Republic of Indonesia which discusses the accumulation of archives in the room. The research uses a qualitative descriptive approach, namely by analyzing the problems found. Primary data in this study were obtained by conducting observations, interviews, and documentation, while secondary data were obtained through books, previous research, and articles related to the research. The purpose of this research is to find out how the implementation of an archive-conscious culture, how the impact of an archive-conscious culture and also how to overcome the obstacles that occur in archive shrinkage. According to the views of employees, archive-conscious culture has been socialized and the accumulation of archives is slowly decreasing, there is a positive impact where the Directorate General of PHI JSK already has an archival SOP which makes archive management more controlled, efforts to optimize archive shrinkage through technical guidance or socialization related to shrinkage so that archives can be managed more effectively.

This study aims to evaluate the effectiveness of training and mentoring programs for archive management targeting administrative staff at the Faculty of Islamic Studies, Universitas Muhammadiyah Lampung. A descriptive qualitative approach was employed, with data collected through observation, in-depth interviews, and documentation. Key informants included officials and administrative staff involved in archive management. The research identified supporting and inhibiting factors in program implementation and assessed its impact on staff competence enhancement. Findings revealed that the training positively contributed to improving participants' skills in archive classification, storage, and maintenance following national standards. Structural support and effective communication were identified as major supporting factors. However, challenges included limited facilities, low staff awareness, and a shortage of professional archivists. The study recommends sustainable mentoring, increased funding for facilities, and the adoption of digital archiving. These findings provide a foundation for developing more effective and adaptive training programs in higher education environments.

This research discusses the design of correspondence filing applications at the Subdivision of the Gerindra Faction of the North Sumatra Provincial DPRD. The letter filing system that is still done manually causes various obstacles such as difficulty in finding documents, the risk of damage and loss of physical documents, and inefficiency in archive management. The purpose of this research is to design a computer-based application to optimize the process of filing incoming letters and outgoing letters. The system development method used is waterfall with the stages of needs analysis, system design, implementation, and testing. The application is designed using PHP programming language and MySQL database to store mail data. The results showed that the designed application can facilitate the process of archiving, searching, and managing correspondence digitally and increase work efficiency in the Gerindra Faction Subdivision of the North Sumatra Provincial DPRD. This system is also equipped with a security feature in the form of a user login to maintain document confidentiality.

This research aims to examine and analyze the work system implemented by the archives management section at the Batu Bara Regency Library Service. Archives are an important source of information to support the smooth running of administration and public services, so their management requires an efficient and organized system. This research uses a qualitative descriptive approach, with data collection through interviews, observation and documentation studies. The research results show that the archive management work system at the Batu Bara Regency Library Service still faces several obstacles, such as limited facilities and infrastructure, as well as a lack of human resources trained in the field of archive management. However, the archives management department attempts to overcome this problem by implementing a system that is in accordance with existing procedures. It is hoped that the results of this research can provide recommendations for improving the records management work system in related agencies, in order to increase efficiency and effectiveness in public services.

The Naval Academy (Akademi TNI Angkatan Laut) is one of the units under the Indonesian Navy (TNI AL) with a direct command line to the Navy Chief of Staff (Kasal). The academy has subunits responsible for secretarial duties, administration, and archive management, specifically the Secretariat (Bagset) and Administrative Office (Tata Usaha). The objective of this research is to examine how to optimize the storage and disposal of letters and archives to ensure the smooth operation of general administration and secretarial affairs at the Naval Academy. It explores the issues and analyzes the requirements for the storage and disposal of letters and archives at the Naval Academy. The research employs a qualitative method. The study concludes that the suboptimal management of letters and archives at the Naval Academy is due to the lack of directives on the disposal of letters and archives, inadequate infrastructure for archive destruction, and the absence of an electronic application program that qualifies letters and archives based on their validity period and stores archives in softcopy form. For the optimization of archive management to ensure smooth general administration and secretarial operations at the Naval Academy, the researcher proposes several recommendations for Bagset and the administrative offices of each unit at the Naval Academy. These include increasing the number of personnel in the archival section with formal education in archiving, improving archive destruction facilities, and developing an electronic application that can automatically classify archives.

Managing incoming and outgoing letter archives is an important aspect in supporting administrative performance at the Regional Secretary's People's Welfare Bureau. This research aims to design a web-based administration system that can increase effectiveness and efficiency in managing mail archives. The methods used in this research include requirements analysis, system design, and prototype testing. The results of the analysis show that the mail management process is currently still carried out manually, which results in difficulties in searching and archiving data. By designing a web-based system, it is hoped that it will make it easier for users to input, search and manage mail archives in real-time. The resulting system prototype is equipped with features such as mail data management, reports and notifications, which are designed to increase data accessibility and security. Test results show that this system can function well and meet user needs. It is hoped that this research can make a positive contribution to the Regional Secretary's People's Welfare Bureau in improving administrative performance through better archive management.