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The SIAP Application is an innovation developed as a solution to support the archiving business process in the Planning Bureau. Currently, most employees still use computers and a web-based cloud system developed by Pusdatin using the PHP programming language as a storage medium for files that are no longer actively used and are categorized as dynamic archives. However, the cloud system does not have a well-structured archive management system, which often causes difficulties when employees need to retrieve archived files. As a result, employees must search for files manually by checking archived documents one by one in the cloud. This process is time-consuming and may lead to problems such as difficulties in finding files and the risk of data loss. Based on these conditions, the SIAP Application was developed to improve the effectiveness and efficiency of archive management in the Planning Bureau.The SIAP Application has an advantage in the archiving process, where employees can easily search for archives using the letter number or subject that has been entered into the system. The system will automatically display the required archive, making the retrieval process faster, more accurate, and more organized compared to the previous cloud system.The development of the SIAP Application uses PHP and HTML as the programming languages, with Bootstrap and Tailwind CSS as the user interface frameworks, and MySQL as the database. The system development method used is the Waterfall model, problem analysis is carried out using the PIECES method, and system testing is conducted through black-box testing and the System Usability Scale (SUS) to measure system usability.

In this era of ongoing digitalization, the use of information technology in records management is becoming increasingly crucial to ensure work efficiency and effectiveness. This study aims to examine the implementation of a dynamic archive storage system in the General Ledger Accounting Division of PT KPN Plantation. Specifically, this study identifies the obstacles encountered and analyzes the efforts made to overcome these challenges. Using a qualitative approach, primary data was collected through observation, interviews, and documentation studies with informants from General Ledger Accounting employees. Data analysis was carried out through a series of processes, including data collection, data reduction, data presentation, and conclusion drawing. The results of the study show that although the stages of archive management have been carried out systematically through a combination of physical procedures and digitization using E-Archive, its implementation still faces significant obstacles. The problems identified include managerial aspects such as high transaction volumes that cause document backlogs and space limitations, technical aspects such as the instability of the E-Archive system, and limited human resources with expertise in archiving. Collectively, these obstacles reduce the effectiveness and efficiency of the system, requiring a comprehensive and integrated improvement strategy to achieve reliable and sustainable archive management

Archive management plays a crucial role in supporting the smooth administration and accountability of an institution, including Akademi Komunitas Negeri (AKN) Putra Sang Fajar Blitar. The objective of this study was to analyze the dynamic archive management system implemented at AKN Putra Sang Fajar Blitar. The research method was descriptive with a qualitative approach. Data were obtained through observation, interviews, and documentation. The results showed that dynamic archive management at AKN Putra Sang Fajar Blitar includes four stages: creation, use, maintenance, and depreciation. The archive creation and use stages have been running well, even using a digital system through the SINDE application. However, the maintenance stage has not been implemented optimally, and the depreciation stage has not been implemented at all. This is because AKN Putra Sang Fajar Blitar is a newly operating educational institution, so the maintenance stage has only been carried out a little, and no archives have yet been categorized as permanent. The focus is still on active archives and is moving towards managing inactive archives as the archive volume increases and the organization's journey ages. The results of this study provide evaluation material to improve the quality of dynamic archive management at AKN Putra Sang Fajar Blitar. Furthermore, the research findings also demonstrate the importance of improving human resource capacity in archives management, particularly in terms of understanding archival regulations and technical skills in using digital archive applications such as SINDE. The lack of training and outreach related to archives management has resulted in suboptimal implementation of the maintenance and reduction stages. Therefore, an institutional strengthening strategy is needed through ongoing training, the development of internal archival guidelines, and collaboration with local archival agencies to support more professional archives management in accordance with national archival standards.

A good archive storage system can be an indicator that a company has done good archive management. If the archive storage system in a company is not well organized, employees will find it difficult to find the documents needed in a short time. The purpose of this research is to find out the storage system used and the steps in storing and finding dynamic archives in one of the companies engaged in insurance. This research uses qualitative methods with data collection techniques through observation, interviews, and documentation, and uses non-probability sampling techniques. The results showed that active dynamic archive storage uses a sequential number storage system. However, some parts use two storage systems depending on the  document type. Storing dynamic archives consists of three steps: checking, sorting, and storing. For the step of finding back dynamic archives, there are two ways: manually and digitally. However, no system manages dynamic archives to speed up the retrieval of dynamic archives. For archives that have become inactive archives, they will be submitted to the General Section for further storage at the vendor.

Along with the development of technology and the increasing need for speed and ease of access to information, electronic archives have developed into Dynamic Archiving Information Systems (SIKD). Not only functioning as a storage medium, SIKD is also used as an archive management tool that allows organizations to organize, access, and monitor documents more efficiently and in real-time, to support the creation of a more modern work process. This study was conducted at the Head Office of Perum BULOG with the aim of analyzing the effectiveness of SIKD in archive management, identifying obstacles to its implementation, and formulating efforts to increase personnel awareness of the use of SIKD. This study uses a qualitative method using a research method that focuses on direct observation of phenomena or events that occur in real life, and uses a data analysis model with the help of NVivo 12 Plus software. The units of analysis in this study are sub-division heads, managers, and employees who are active users of the Dynamic Archiving Information System (SIKD). Data were obtained directly from the original source using interview, observation, and documentation techniques, and supplemented with literature studies as additional sources of information. Based on the research results, it shows that the implementation of SIKD increases work efficiency, accelerates the flow of correspondence, and digitizes archives. However, the implementation of this system still faces challenges such as low employee awareness in using this system, technical constraints, and operational constraints.

Information technology (IT) has developed rapidly and is known to be the most important part of all aspects of life, such as education, business, and also government. Information technology allows organizations to increase efficiency and create innovative solutions and has an important role in improving the accountability of public services, especially in the aspect of government. The development of technology in the government aspect has an important role. One of the innovations in Indonesia is the SRIKANDI (Integrated Dynamic Archives Information System) application. SRIKANDI is an application developed to digitize archive and document management in government. The development of enterprise architecture in government institutions is crucial in ensuring that information systems can support processes effectively and efficiently. This research aims to develop enterprise architecture using the TOGAF (The Open Group Architecture Framework) method on the SRIKANDI application at the Baturraden District Office. The SRIKANDI application, which is an Integrated Dynamic Archive Information System, plays an important role in digitizing government archive management. The TOGAF method was chosen for its comprehensive approach in designing, implementing, and managing information system architecture. 

This study examines the ongoing process of transitioning archive storage systems to digital formats within both governmental and private organizations, with a specific focus on assessing the benefits and drawbacks associated with digital applications. Moreover, this study also compares various aspects of archive management between state and private companies, including archive storage principles, storage systems, equipment and supplies, recording systems, lending systems, maintenance and care, and manual archive evaluation. The study utilized a descriptive approach with a qualitative method. Information was gathered through interviews pertinent to the research objectives. Findings revealed both commonalities and distinctions in the management of archives between public and private enterprises. Both types of companies use digital systems for records management, but there are differences in the applications used. Private companies use an application called Dynamics AX, which has advantages in terms of flexibility and integration with other management systems, but also has disadvantages in terms of high costs and training needs. On the other hand, state companies use the West Java Electronic Document Information System (SIDEBAR), which is more focused on administrative needs and government documentation, and has advantages in terms of accessibility and regulatory compliance, but disadvantages in terms of limited features and technical support. A further comparison shows that record-keeping systems in private companies tend to be more modern with the use of the latest technology, while state companies are more conservative with an emphasis on compliance with government regulations and standards. The equipment and supplies used by private companies are more sophisticated, while state companies prioritize simplicity and cost efficiency. In terms of loan and maintenance systems, private companies have faster and more efficient procedures, while state companies have stricter and more organized procedures. In general, this study finds that the conversion of archives into digital formats brings considerable advantages to both state-owned and private companies, though each faces unique hurdles during the process. Ongoing assessment and adjustments to systems are crucial for enhancing the effectiveness and efficiency of record management across both sectors.    

This research was conducted at the Secretariat of the Regional People's Representative Council (DPRD Kota Binjai). The purpose of this research is to find out about how archives are created, used and maintained as well as dynamic archive management constraints so that they can be used according to their functions in the Binjai City DPRD. The research method used is descriptive qualitative. This study intends to reveal the phenomena that exist in the field, namely: how to create archives, use and maintain archives and what constraints are faced in archives management. Furthermore, researchers conducted interviews with 3 staff members of the Administration General Section of the Binjai City DPRD Secretariat. research shows that the creation of archives has not been maximized, the Human Resources of the DPRD Kota Binjai have not been optimal in the use and maintenance of archives, there is no person in charge/special officer who handles incoming and outgoing letters up to the archiving stage, archive storage is still done manually, in storage, archives are stored based on the year of the archive so as to make it less optimal and inefficient in the efficiency of the archive, resulting in the archive not functioning according to its function in terms of creating and using and maintaining the archive.

This research was conducted at PT XYZ, which aims to determine the application of incoming mail SOPs to PT XYZ's Dynamic Archives Subsection and to find out whether the implementation of these SOPs has been carried out optimally. This research is a qualitative research with data collection methods through observational studies, interviews and documentation with informant taking techniques using purposive sampling with a total of 4 participants. The results obtained in this study stated that the management of incoming mail at the PT XYZ Dynamic Archives Subdivision was still not in accordance with the applicable SOP. There is a messy Agenda Book Recording, file cabinets that are not given indexes and follow-up units, as well as inadequate distribution equipment. Thus, adequate facilities or equipment are needed in the process of distribution, education and training of employees in managing incoming mail, as well as supervising incoming mail management activities.

An abstranct is a brief summary of a research article, thesis, review, conference proceeding or Management of incoming and outgoing mail archives is an important activity that must be carried out by an agency. Correspondence activities must get serious attention, because the contents of the letter to the agency will be a means of achieving the goals of the agency, therefore it is necessary to have good mail management in a company or agency. Therefore, the government issued Governor Regulation Number 1 of 2011 concerning the management of dynamic archives, mail management must be developed by means of information technology and developed into a means of regional government office administration system. The purpose of this study is to describe the management of incoming and outgoing mail archives at the General Bureau and Equipment for the Regional Secretariat of Sulawesi Province. The research approach used is descriptive qualitative and is supported by secondary data. The type of data used is primary data obtained from interviews and secondary data obtained from data processing and observation. The data analysis technique starts from collecting information through interviews and at the final stage by drawing conclusions. The results showed that the management of incoming and outgoing mail archives at the General Bureau and Equipment of the Regional Secretariat of South Sulawesi Province had not run effectively and efficiently, where the management of outgoing mail had not been running properly, which was caused by facilities and infrastructure factors as well as unsupporting human resources.